The Checklist

First Things First

  • Choose the date of your event.
  • Estimate the number of players expected.
  • A deposit and a signed contract are due immediately to secure the date.
  • Assess your food & beverage needs and reserve the banquet facility.  (Call Tonya or George Iongi @ 801-654-2764 or 801-884-6696)

Things 6 to 8 weeks prior to your event

  • Assess your merchandise needs for:
    • Tee gifts (Shirts, golf balls, etc).
    • Tournament prizes (Merchandise that will require custom logos will take approximately 4-6 weeks to be delivered).
    • Staff and volunteer needs.
  • Order banners and/or hole sponsorship signs.
  • Order hole-in-one insurance if needed.
  • Keep Eaglewood updated on estimated number of players.

3 Weeks Things Prior to Your Event

  • Choose your menu and finalize food/beverage contract.
  • Determine the format of your competition.
  • Hole-in-one insurance and prize information.
  • Special needs for sponsors or volunteers.

Week Prior to Your Event (See 7 Day Information Sheet)

  • Final player count due.
  • Needs for registration (# of tables, location, etc.).
  • Gift Certificate needs.
  • Closest to the pin and long drive requests.
  • Decide on additional amenities (range balls & scoring services).
  • Print rules sheets. (At least one per cart)

Days Prior to Your Event

  • Send a player listing/pairings sheet to the course by e-mail or fax. An Excel spreadsheet is the preferred method for player listings.
  • Communicate any changes or questions you may have.

1 Day Prior to Your Event

  • Communicate any last minute changes to the golf course tournament coordinator.

Things Day of Your Event

  • Final payment due to the course.
  • Have your volunteers distribute and place signs on the golf course.
  • Allow ½ hour prior to your start for registration for every 40 players (e.g. 2 hours for 140 players, 1 hour for 80 players).

During Your Event

  • Relax and have fun!

After Your Event

  • Remember to pick up any left over prizes.
  • Remember to pick up any banners or signs.
  • Reserve a date for next year.